5 Mini Moves That Make It Easier to Tackle Your To-Do List

From managing motherhood to overseeing a seriously successful business, Meggan Crum knows a thing or two about time—and to-do list—management. She shares her secrets on how to balance work- and home-life, and how she gets it (all) done.


Set Deadlines.

Photo by Courtesy Meggan Crum

Previous to her current role as the fashion and content director of Stitch Fix, the well-loved subscription service that helps customers expertly curate their own wardrobes, Crum was a fashion editor at both W and InStyle magazines. “I’m definitely a deadline-driven person. Being an editor in New York for 15 years—you have to be!” she says. “Whether it’s at work or at home, I love to organize myself and give myself deadlines. It’s the only way I get things done!”


Create a Calendar.

While the idea of setting a deadline is all well and good, it’s also important to organize them so you’re not overloading yourself. “I’ve become obsessed with setting aside time blocks in my calendar each day to get things done,” says Crum. “I organize my calendar with a set to-do list so I know I’m not taking on too much and can accomplish those things on that day.”


Color Code Your Priorities.

If you’re not the to-do list type, the idea of creating one, let alone color-coding it, may sound a little Type A. But it’s actually quite useful. “Not only do I keep a running to-do list that I’m extremely diligent about keeping up-to-date,” explains Crum, “I also color-coordinate my priorities via colorful Post-Its. If it’s orange or yellow, I know it’s high priority. That acts as not only an important mental signal, but it also keeps my attention focused on what really needs to get accomplished right away.”


Manage Your Own Expectations.

While it can be tempting to write a list a mile long with every little thing you know you need to accomplish in the near future, that can actually be counter-productive to getting any of it done—you’ll just feel overwhelmed. Instead Crum suggests breaking it down into bite-sized pieces. “I stay on track and focused on crossing things off my list every day by blocking out things I know I can accomplish within a 30 or 60 minute period.”


Bring Your Work (Mentality) Home.

If you’ve found that a particular method of efficiently accomplishing tasks works well for you in the office, implement that strategy with your at-home to-do list, too, suggests Crum: “I’ve found that approaching my priorities at home as I do at work is actually super helpful and successful for me.”