Ultimate Wedding Planning Checklist
To plan the perfect celebration, use this comprehensive wedding checklist, with a timeline based on the 16-month length of the average U.S. engagement. For more planning tips,
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Sixteen to Nine Months Before
wedding folder or binder.
Begin leafing through bridal, lifestyle, fashion, gardening, design, and food magazines for inspiration.
Work out your budget.
how much you have to spend, based on your families’ contributions and your own.
Pick your wedding party.
As soon as you’re engaged, people will start wondering
Start the guest list.
head count database to use throughout your planning process, with columns for contact info, RSVPs, gifts, and any other relevant information. (Want to keep costs low? It may be brutal, but the best way to do it is to reduce your guest list.)
Hire a planner, if desired.
A planner will have relationships with—and insights about—vendors.
Reserve your date and venues.
Decide whether to have separate
locations for the ceremony and the reception, factoring in travel time between the two places.
photographers, bands, florists, and caterers.
Keep their contact information in your binder.
engagement party, if you wish.
But remember that your invitees should be on your wedding guest list as well.
Eight Months Before
Hire the photographer and the videographer.
No need to talk specifics yet, but be sure that the people you hire are open to doing the shots that you want.
Book the entertainment.
Attend gigs of potential acts to see how they perform in front of audiences, then reserve your favorite.
If your wedding venue doesn’t offer its own catering service, look for one now and hire the service this month or early next.
You’ll need to schedule time for at least three fittings. Veil shopping can be postponed for another two to three months.
Reserve a block of hotel rooms for out-of-town guests.
Pick three hotels at different price points close to the reception venue.
Sign up at a minimum of
Launch a wedding website.
Create your personal page through a free provider such as weddingchannel.com. Note the date of the wedding, travel information, and accommodations. Then send the link to invitees.
Seven to Six Months Before
Hire a calligrapher, if desired. Addressing cards is time-consuming, so you need to budget accordingly.
Start planning a
Make sure that your passports are up-to-date, and schedule doctors’ appointments for any shots you may need.
Allow at least six months for the dresses to be ordered and sized.
Meet with the officiant.
Map out the ceremony and confirm that you have all the official documents for the wedding (these vary by county and religion).
Reserve structural and electrical necessities.
Book portable toilets for outdoor events, extra chairs if you need them, lighting components, and so on.
Book a florist.
Florists can serve multiple clients on one day, which is why you can wait a little longer to engage one. Plus, at this point, you’ll be firm on what your wedding palette will be.
Consider limos, minibuses, trolleys, and town cars. (But know that low-to-the-ground limos can make entries and exits dicey if you’re wearing a fitted gown.)
Start composing a day-of timeline.
Draw up a schedule of the event and slot in each component (the cake-cutting, the first dance).
Five to Four Months Before
Book the rehearsal and rehearsal-dinner venues.
Negotiate the cost and the menu. If you’re planning to host a day-after brunch for guests, book that place as well.
Check on the wedding invitations.
Ask the stationer for samples of the finished invitations and revise them to suit your needs.
order the cake.
Some bakers require a long lead time. Attend several tastings before committing to any baker.
Send your guest list to the host of
Provided you, ahem, know about the shower.
Purchase wedding shoes and start dress fittings.
Bring the shoes along to your first fitting so the tailor can choose the appropriate length for your gown.
hair and makeup artists.
Make a few appointments with local experts to try them out. Snap a photo at each so you can compare results.
Choose your music.
What should be playing when the wedding party is announced? During dinner? To kick off the dancing? Keep a running list of what you want—and do not want—played.
Three Months Before
Two Months Before
Touch base again with all the vendors.
Make sure any questions you or they had on your first draft have been answered.
Meet with the photographer.
Discuss specific shots, and walk through the locations to note spots that appeal to you.
Review the playlist with the band or deejay.
Though you probably won’t be able to dictate every single song played, you should come prepared with a wish list.
Send out the invitations.
The rule of thumb:
Mail invitations six to eight weeks before the ceremony, setting the RSVP cutoff at three weeks after the postmark date.
Submit a newspaper wedding announcement.
If you’re planning to include a photograph, check the publication’s website: Some have strict rules about how the photo should look.
Enjoy a bachelorette party.
Arranging a night out with your girlfriends generally falls to the maid of honor. But if she hasn’t mentioned one to you by now, feel free to ask—for scheduling purposes, of course!—if a celebration is in the works.
One Month Before
Week of the Wedding