To transform your filing system from an out-of-date archive of random papers to an up-to-date repository for important documents, stick to two principles:

(1) The more accessible and attractive your files, the more likely you are to use them.

And (2) the less specific your filing categories, the easier it is to keep them orderly. (Make one file for “Vacations” — not one each for “Spring in Arizona,” “Fourth of July at Fred’s,” and “Winter Ideas.”)

You should have two filing systems — one for the current year's papers and one for the documents you need to archive. (For help making instant decisions, tuck into your filing box the Save It or Shred It? checklist that is included in the Four-in-One Checklist.)

Along with financial papers, keep in your current-year file information that's less obvious but just as useful: driving directions, letters and other correspondence, appliance warranties, a wish-list folder (for clippings on favorite haircuts, gift possibilities, and decorating ideas).

Filing Options

For display: The hanging-file box from Via Motif (on desk) looks like a decorative basket and comes with a lid to discourage dust.
To Buy: Comes in three colors (acorn shown), $75, viamotif.com.