Anyone who's been caught at a wedding reception or a cocktail party
discussing recent precipitation knows that making small talk isn't
as easy as it sounds. On the contrary, conversing with strangers
can be awkward, stilted, even painful. But there is an art to it,
and it can be mastered. "A golden rule is that you don't have to be
brilliant just nice," says Bernardo J. Carducci, Ph.D., director
of the Shyness Research Institute at Indiana University Southeast,
in New Albany, Indiana. "If you start with simple, even obvious
comments, that makes it easier for others." Here are 10
rules gleaned from communication specialists and women whose jobs
require extensive networking and party-going for navigating sticky
small-talk situations with style and grace.
1. Do a little homework.
If your conversational skills are more reminiscent of Oscar the
Grouch than Oscar Wilde, a bit of preparation is in order. "As I
drive to a party, I try to come up with two or three things to talk
about in case the conversation runs dry," says Debra Fine, lecturer
and author of
The Fine Art of Small Talk (Small Talk Press, $13,
www.amazon.com).
"If I've met the host before, I try to remember things about her,
like her passion for skiing or a charity we're both involved in."
Anne-Marie Fowler, a San Francisco investment adviser and president
of the fund-raising group San Francisco Ballet Encore!, attends
business and social functions as often as seven nights a week. She
says, "I think about the key guests and what I can say to bring
them into their element." For instance, when Fowler attended the
party of a recently retired CFO, she remembered that he loves
modern art and asked him about his collection. To keep your
conversation timely and lively, Carducci suggests scanning
newspaper headlines and movie and book reviews. "And I listen to a
lot of NPR," he says.
2. Greet people appropriately.
To kiss or not to kiss? The question is so universal (and, for
some, vexing) that Hamlet might have asked it. Generally, a firm
handshake is a safe, neutral bet. In social situations where faces
are more familiar, the rules soften. "If someone's a good friend, I
kiss, and if someone makes that overture to me, I'll respond
accordingly," says Barbara Roberts, a board member of the Saint
Louis Art Museum who chaired a recent fund-raising gala. Cindy
Cawley, an active fund-raiser and volunteer in Omaha, Nebraska,
adds, "If you've kissed someone before, remember to do it again, or
they may feel shunned. And if you're greeting a husband and wife,
peck both, or it will look like you're picking a favorite."
3. Remember names.
Introductions tend to pass in a blur, with both parties quickly
blurting out names and then taking sips of wine. As a result, no
one remembers who anyone is. The solution: Slow down and stay
present. "I always repeat a name once or twice after I've heard
it," says Cathy Filippini, a governing member of the Chicago
Symphony and a sustaining fellow at the Art Institute of Chicago.
If someone has an unusual name, take time to learn it, advises
Fine. "Don't just move on," she says. "Say, 'I'm sorry. Let me try
that. Did I get it right?'" Similarly, if someone mumbles, says
Fowler, "say, 'Would you kindly repeat your name?' And when you
speak your own name, do so clearly."
If you forget a name, discreetly ask a third party for help, or
listen for it in conversation. If all else fails, come clean.
"Don't panic, and don't feel awful," says etiquette guru Peggy
Post. "Just say, 'I can't believe it. I've just drawn a blank.'
It's such a normal, widespread, human happening that most people will
understand."
4. Don't hold back.
Begin the conversation by giving the other person something to work
with. But don't put her to work. For example, if asked what you do
for a living, don't give the short answer, thereby forcing the
other person to scramble for more questions. "Embellish your
response," says Carducci. "Say, 'I'm an accountant, but I don't
cook the books.'" If someone asks what you've been up to, "say, 'We
took the kids to Italy this year,'" suggests Fine. "Now they know
that you have kids and have been to Italy."
5. Draw the other person out.
"People love to talk about themselves, so be a great listener,"
says Cawley. Roberts concurs: "If we're at an exhibition, I ask
what their favorite painting was. If I've never met them before, I
ask what they do professionally and what they enjoy
recreationally." Filippini says, "I'll ask if they've seen a
particular exhibit or play." The questions don't have to be that
specific, adds Fine: "You can simply say, 'Bring me up to date.'"
Questions can also be utterly superficial to begin with. "I always
ask about someone's shoes or jewelry," says Fowler. "Both make
statements about a person. I often ask what meaning a piece of
jewelry has to its wearer, and that opens up a lot of other
topics."